Dear Member,
The Annual General Meeting of the S.J.A.I. (U.R.) will be held on Thursday 19th February 2026 at 7.30p.m. at The Glenavon House Hotel, 52 Drum Rd, Cookstown, BT80 8QS, in the Adair Suite for the transaction of the under mentioned business.
           
                                                                                                Joyce McConnell
                                                                                                Honorary Secretary

      1.  Welcome – Chairperson.
      2.  Reading of notice convening the Meeting.
      3. Apologies.
      4. Minutes of the 2024 AGM – attached;
      5. Hon. Secretary’s Report (Including Sub-Committees).
      6. Chairman’s Remarks.
      7. Accounts 2024/2025.
      8. The 2025 Committee will vacate their seats and the election of the 2026 committee will commence.
      9. Appointment of Committee (25 members) for 2026.
     10. Any other relevant business.
     11. Close of meeting.
             
Only paid up adult members are eligible to nominate and vote.
***********************************************************************
All members of Committee including Office Bearers will retire and are eligible for re-election. Nominations to be sent as per enclosed Nomination Form.

PROCEDURE FOR ELECTION OF COMMITTEE AND OFFICE BEARERS ULSTER REGION
 
The Ulster Region Committee consists of 5 Office Bearers – President, Chairman, Vice Chairman, Hon. Secretary & Hon. Treasurer plus 20 Ordinary Committee Members – elected for a period of one year only.
 
Notice of Meeting circulated 21 days prior to AGM.
Nominations for Committee may be made by any fully paid up adult Ulster Region Member – whether on Committee or not.
The nomination form must be signed by the nominee, the Proposer and the Seconder.  SJAI membership numbers must be quoted on the form.

PROCEDURES AT AGM

Preparation prior to AGM – a list of fully paid-up Ulster Region members is obtained from Head Office. On arrival at the AGM, adult members only, are ticked off and handed a prepared voting slip.

Voting slips will be pre-prepared, where there have been more than 25 nominations for Committee places.
 
Scrutineers will be appointed on the night, if required, from the members present.
 
All seats will be declared vacant, and the Chairperson will hand over to the SJI Officials who will conduct the election of Committee members for 2026.

Appointment of Committee Members:

Where there has been more than the required number of nominations for Committee, the members will be required to vote for those they wish to be elected.
The meeting is informed that they may vote for any number of candidates up to a maximum of 25 members from the circulated list – they may vote for less than 25 but should they vote for more than 25, their vote will be null and void.
The names of those nominated will be listed in alphabetical order on the voting slip.
Where a vote is required, the result is declared on completion of the count.

Appointment of Office Bearers:

Office Bearers will be appointed at the first meeting of the newly elected committee.

Nomination Form

Name of Nominee: ____________________________ (block capitals)

Membership No: _____________
 
 

I agree to stand for election to the committee of the S.J.I. Ulster Region for 2026.     

 
Signed: _________________________________ (nominee).
 
Date: ______________________________

 
I wish to propose the nomination of the above member of SJI (Ulster Region)
 
Proposed by:   _________________________________ (signature)   

Membership No.  __________
 
                Name:_________________________________ (block capitals)
 
I wish to second the nomination of the above member of the SJI (Ulster Region).
 
Seconded by: ____________________________________(signature)

Membership No. ____________
 
                       Name: ___________________________________ (block capitals)

 
This nomination must be enveloped / sealed / the exterior of the envelope, back and front, to be marked “SJAI Ulster Region Nominations” FAO: Victoria Walker, and posted to: Tughans Solicitors,  The Ewart, 3 Bedford Square, BELFAST, BT2 7EP, to be received by them no later than 2pm, on Monday 16th February 2026
 
Please note:  It has been the Committee’s request in the past that,  “In the interests of the sport, and to continue the Ulster Region’s ethos to endeavour to have the widest possible representation on Committee, that only one member per family puts themselves forward for nomination to Committee (including Officials)”.    Please consider this statement before putting your name forward for nomination.